Fleet Administrator

Fleet Administrator
Our client is seeking a bright, energetic and focussed individual to work at their bustling offices in Maidenhead. The ideal candidate will have experience in a fleet support role as this is a key to the position.


  • First point of contact for all fleet users
  • In conjunction with FD, order and allocate all company cars
  • In conjunction with FD, approve/sign off all invoices associated with company car costs
  • Maintain records of company cars, provide all relevant monthly reports (including mileage checks)
  • Manage car deliveries/changeovers/collections – maintain all relevant records
  • Liaise with HR in respect of driving licence checks/insurance eligibility etc
  • Liaise with Insurance brokers to ensure that all company cars have appropriate/adequate insurance cover when relevant
  • Maintain daily record of company car insurance movements – reconcile with brokers quarterly
  • Manage/process all car insurance claims & maintain records
  • Manage/process/action as appropriate, car damages not covered by insurance
  • Manage and report to Finance any damage claims, congestion charges, penalty charges etc,
  • Check office environment is safe and free from hazards and report any issues to FD & HR;
  • Ensure Meeting Rooms and general office are maintained in a tidy manner
  • Ensure adequate supplies of Refreshments i.e. Tea, coffee, milk etc.
  • Place stationery orders and manage/sign off expenditure
  • Meet and greet clients and visitors


  • Previous fleet and facilities management support experience is essential.
  • MS Office Literate essential (Word, Excel and PowerPoint) – preferably at advanced level (Knowledge of CRM systems & other software packages would be an advantage).
  • Reliability, adaptability and good interpersonal, organisational and excellent administrative skills.
  • Strong attention to detail.
  • Must be pro-active and solution focused.
  • Confident, clear and strong communication skills – both written and verbal.
  • Must be IT literate and have an interest in and general understanding of IT systems/infrastructure.

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